Work Authorization Form Template
Verify employment eligibility without turning onboarding into a bureaucratic obstacle course.
Employment eligibility verification is required by law, but it doesn't have to feel like law school. Paper I-9 forms are confusing, error-prone, and consistently rank among the most botched HR documents. Missing signatures, incorrect document codes, and illegible entries create compliance risks that nobody needs.
This work authorization form template walks new hires through the process step by step, in plain language. It collects citizenship or immigration status, document information, and attestation in a clear, guided flow. Conditional logic adjusts the questions based on authorization type — a U.S. citizen sees different fields than someone with a work visa or permanent residency. File upload fields capture document images on the spot.
Embed it in your onboarding portal, share the link with new hires before their start date, and connect responses to your HRIS or compliance system through integrations. Clean data, complete submissions, and one fewer headache during orientation.
A work authorization form collects the information and documentation needed to verify that an individual is legally eligible to work in a specific country. In the U.S., this process is governed by the I-9 form, which requires employees to attest to their status and present acceptable identification documents. The form creates a compliance record for the employer.
Paper-based I-9 completion has a staggeringly high error rate — some estimates put it above 60%. A digital form with required fields, conditional logic, and clear instructions dramatically reduces mistakes. It also speeds up onboarding, creates searchable records, and makes audit preparation far less painful.
- Full legal name and date of birth
- Citizenship or immigration status
- Alien registration number or visa details (if applicable)
- List A, B, or C document type and identification numbers
- Document expiration dates
- Employee attestation with electronic signature and date
Conditional logic makes this straightforward. When a new hire selects their status. Citizen, permanent resident, visa holder, asylum/refugee. The form branches to show only the relevant document requirements and fields for that category. This prevents confusion and ensures you collect exactly the right information for each situation.
Non-compliance with employment eligibility verification laws can result in substantial fines. Up to thousands of dollars per violation in the U.S.. Along with potential criminal penalties for knowingly hiring unauthorized workers. Beyond legal risk, it can also lead to loss of government contracts and reputational damage. A proper digital process protects you from avoidable mistakes.
Get inspired by relevant templates and categories
3200+ Templates, 300+ Integrations
Work From Home Request Form
A Slack message asking to work from home on Thursday isn't a request anyone can track, especially once the same employee has asked five different ways over a month. Collect the request type, dates or schedule, and manager approval in one place, so HR isn't reconstructing who's working where from a scattered inbox.
View template
Return of Property Form
A property checklist stapled to an exit interview packet isn't a record anyone can rely on when a laptop turns up missing three weeks later. Collect itemized equipment details, condition at return, and a signed acknowledgment before an employee's last day, so IT isn't chasing down a laptop that already walked out the door.
View template
Early Retirement Form
A retirement mentioned to a manager in conversation doesn't give HR anything to actually process, and if there's an incentive deadline attached, the date that conversation happened can matter more than anyone realized at the time. Collect what your HR team actually needs, employee information, requested date, and benefit elections, before a window closes.
View template
Employee Write-Up Form
A verbal warning that never makes it into a written record isn't the kind of documentation that holds up if a termination is challenged later. Collect the specific incident, policy violated, and corrective action while it's fresh, so a pattern of issues doesn't go undocumented until it's too late to matter.
View template
With Typeform, you can customize everything
Change text, colors, and even logos to match the look and feel of your brand. Then embed forms smoothly onto web and email.
Make forms feel effortless to fill out. Pace questions, call people by their name, and adapt the flow based on the data they share.
Stay efficient by connecting forms to your workflow. Typeform integrates with 300+ tools including Slack, Zapier, and HubSpot.
