Wedding planner consultation form template
Walk into the first meeting already knowing the budget, the guest count, and who else has a say in both. Couples fill it in before you meet, from their date and venue status to the parts of the day they won't compromise on.
A wedding rarely has one decision-maker. A couple books the consultation, and somewhere behind them is a parent funding the catering with firm views on the guest list. Plan around the couple's numbers alone and both the budget and the headcount shift the first time someone else weighs in. Typeform's wedding planner consultation form asks who's involved and what they've already agreed, so you plan around everyone who gets a say, not just the two people in front of you.
Couples share their date, budget, guest count, and the parts of the day that matter most. A couple with a venue already booked answers about what's confirmed and what's left to arrange, while one still searching answers about location, style, and how far the date can move. Both name who's contributing, so you know whose expectations you're planning against.
You arrive knowing what the couple can spend, how many people they're feeding, and who has to approve both. The meeting goes to shaping the day rather than establishing the basics, and the plan you propose survives the conversation the couple has with their parents afterward.
A wedding planner consultation form is an online form couples fill in before their first meeting with a wedding planner. It collects the wedding date, budget, guest count, venue status, priorities for the day, and who else is involved in decisions. Wedding planners use wedding planner consultation forms to walk into a consultation already knowing what's fixed, what's flexible, and who has a say.
Without a wedding planner consultation form, you spend the first meeting establishing the basics, and the second one revising them. A budget turns out to include a parent's contribution with conditions attached, or the guest list grows once both families weigh in. A wedding planner consultation form asks about money, numbers, and decision-makers before you meet, so you're not rebuilding the plan after the second meeting.
Capture what shapes the day:
- Wedding date and flexibility
- Budget and who's contributing
- Guest count
- Venue status and location
- Priorities and non-negotiables
Yes. Ask for a range rather than a figure, and ask what they've already committed to, like a venue deposit or a dress. Couples who can't name a total yet, can usually name what they've spent and what feels like too much, which gets you close enough to plan against.
Yes. Open with a question about which service the couple wants, and conditional logic takes it from there. A couple booking full planning answers about budget and the vendors they still need, while a couple booking day-of coordination answers about the timeline and the vendors they've already signed. You never ask a couple to decide something they settled months ago.
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