Sick Leave Form Template

It's a form employees complete to formally report a sick day or medical absence. It creates a consistent record of the absence that HR and management can reference for payroll, coverage planning, and leave balance tracking.

Managing sick leave through text messages or calls creates inconsistent records and puts managers in an awkward position of chasing details they may not have documented. A form standardizes the information collected and creates an automatic record without requiring the employee to reach anyone directly.

Keep it simple and respectful of employee privacy. A sick leave form typically includes:

• Employee name, department, and manager's name
• Date of absence or expected dates of absence
• Reason for absence (general category: illness, medical appointment, family care)
• Whether the employee expects to be absent for more than 1 day
• Whether a doctor's note or medical certification will be provided
• Any urgent tasks or handovers that need attention during the absence

Use category-level options rather than asking for medical details. "Illness," "medical appointment," and "family care" give you the context you need for planning without requiring employees to disclose specific health information. Make clear in the form that detailed medical information is not required and won't be shared beyond HR.

The form provides the record of each absence, but balance tracking typically lives in your payroll or HRIS system. Connect Typeform to your HR platform via Zapier or a native integration to log each submitted absence automatically. For smaller teams, a Google Sheets connection lets HR maintain a running tally manually without searching through form submissions.