Sexual Harassment Complaint Form Template
Provide a confidential, structured way to report workplace sexual harassment. Capture the incident details, individuals involved, and any witnesses — so your HR team can investigate promptly.
Every organization needs a clear, accessible process for reporting sexual harassment — and the reporting mechanism itself sends a signal about how seriously you take the issue. A dedicated complaint form that's easy to find and complete, with clear guidance on confidentiality and the investigation process, removes barriers that prevent people from coming forward.
This template covers the complainant's details (with an option for anonymous submission), the name and role of the person whose conduct is being reported, a detailed description of the incident or pattern of behavior, dates and locations, any witnesses, whether the behavior has been reported before and to whom, how the behavior has affected the complainant, and any supporting documentation. A clear statement explains the investigation process and confidentiality protections.
HR departments, compliance teams, and organizational leaders use sexual harassment complaint forms as part of a broader workplace misconduct reporting system. Route submissions immediately to the designated HR officer or external investigator. Maintain strict confidentiality. Acknowledge receipt within 24 hours and communicate the investigation timeline to the complainant.
Yes — offer anonymous submission as an option. Note that anonymous complaints may limit the organization's ability to investigate fully or take specific action.
Restrict access to the designated HR officer and those directly responsible for the investigation. Respondents should not have access to the form or its submissions.
Acknowledge receipt within 24 hours and communicate the investigation timeline. Delays in acknowledgment signal to complainants that their report isn't being taken seriously.
Yes — add a file upload field for emails, screenshots, or other documentation. Advise complainants to preserve originals and submit copies.
Include a clear process description in the form or confirmation message: who will contact them, the investigation timeline, confidentiality commitments, and how outcomes will be communicated.
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