Privacy Release Form Template
Obtain clear consent for the use of personal information with a release form that explains what data you're collecting, how you'll use it, and what the person is agreeing to.
Privacy consent needs to be informed and explicit — not buried in a terms-of-service document that nobody reads. A dedicated privacy release form explains clearly what personal information is being collected, how it will be used, who it may be shared with, and for how long it will be retained, giving the person signing a genuine understanding of what they're agreeing to.
This template covers the individual's name and contact details, a plain-language description of what information is being collected, the purpose and legal basis for collection, whether information may be shared with third parties, the retention period, the individual's rights under applicable privacy law, and a signature or checkbox confirming informed consent.
Healthcare providers, research institutions, marketing teams, event organizers, and any organization that collects personal data use privacy release forms as part of their consent management process. Store signed releases with a time stamp alongside the relevant data record. Connect to your consent management platform or CRM to update consent status automatically.
At minimum: what data is collected, the purpose, legal basis, third-party sharing, retention period, and the individual's rights. Review requirements under GDPR, CCPA, or applicable law with your legal team.
Create a separate consent withdrawal form and link to it from the privacy release. Make it as easy to withdraw as it was to give consent.
Typeform stores responses encrypted. Export signed releases to your consent management system or document storage with the time stamp intact.
Best practice is to obtain specific consent for each distinct purpose. Use separate forms or clearly delineated sections for each use case.
In most jurisdictions, parental or guardian consent is required for minors. Add a guardian consent section that appears when the respondent's age is under 18.
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