Photo and Video Release Form Template
Get written permission before photos or videos go public — and have a clear record of what was agreed.
Using someone's image or video without documented permission is a liability — in marketing, on social media, in press materials, or anywhere public. This form gives organizations a professional way to get that permission clearly and keep a record of it.
The template covers the subject's name and contact information, the event or context of the shoot, the specific intended uses (website, social media, print, press), whether the content can be modified or edited, the compensation terms, the duration of the license, and a dated signature.
A permission process that feels respectful and professional tends to get better cooperation than a rushed form on set. Send it in advance and give people time to read it — it also signals that you take their contribution seriously.
A combined release can cover both. Specify in the release that it covers still photographs, video, audio recordings, and any other media captured during the session.
List every specific use you anticipate: website, social media (name the platforms), print materials, advertising, press releases, event displays. A broad catch-all phrase like 'all media now known or later developed' provides flexibility.
Not necessarily. Many releases are exchanged for 'good and valuable consideration' rather than a cash payment. For commercial work, compensation should reflect the scope of use.
A parent or legal guardian must sign on behalf of a minor. Include a guardian section with their name, relationship, and signature. Never use a child's image without documented parental consent.
Once content is published, revocation can be complex. Make the terms of the release clear upfront, including whether and under what conditions the subject can request removal of specific content.
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