Pay Increase Form Template
Salary increase requests deserve a structured process. Give employees and managers a consistent way to document and review compensation changes.
Pay increase conversations are uncomfortable when there's no clear process. Employees aren't sure how to make a formal request, managers aren't sure what justification is required, and HR ends up receiving inconsistent documentation that makes approval decisions harder than they should be.
A pay increase form standardizes the process from both directions. Typeform's template gives employees or managers a clear structure for documenting the request — current compensation, proposed increase, tenure, performance context, and business justification. The one-question-at-a-time format encourages complete, considered responses rather than rushed notes. Connect the form to your HR system or a shared review workflow via integrations so every request moves through the approval chain automatically.
Customize the form to match your compensation review criteria, share it with the relevant teams, and create a consistent paper trail for every pay change request.
A pay increase form is a structured document used to formally request or approve a salary change for an employee. It captures the employee's current compensation, the requested increase, and the rationale, giving HR and leadership the information they need to make an informed decision.
Informal salary discussions are hard to track and easy to dispute later. A form creates a documented record of every request, ensures consistency across departments, and gives decision-makers the context they need without having to chase down information.
Cover both the practical details and the business case. Consider including:
- Employee name, title, and department
- Current salary and proposed new salary (or percentage increase)
- Date of last compensation review
- Tenure in current role
- Recent performance rating or achievements
- Market data or benchmarking context (if available)
- Manager's recommendation and signature
Both approaches work, depending on your process. Some organizations have managers initiate all compensation changes; others allow employees to submit requests that go to the manager for endorsement. Conditional logic can route the form to the right approver based on who initiates it.
Responses in Typeform are only accessible to those with access to your account. For additional confidentiality, limit form response access to HR and relevant approvers, and avoid sharing results links with anyone outside the review chain.
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