Ladder Inspection Form Template
Document every ladder inspection before a climb — and keep workers off equipment that shouldn't be used.
Falls from ladders are one of the leading causes of workplace fatalities. A systematic inspection before every use is a simple, proven way to prevent equipment-related accidents. This checklist form gives workers and supervisors a structured process to document each inspection.
The template covers the ladder type and ID, the inspection date and inspector's name, checks of structural components (rails, rungs, feet), locking mechanisms and spreaders, surface condition for slip hazards, load rating vs. actual load, and a pass/fail determination with signature. Any defects found are documented with the action taken.
OSHA requires that portable ladders be inspected before each use. A digital checklist creates the documentation trail that demonstrates compliance — and more importantly, keeps workers safe.
OSHA's 29 CFR 1926.1053 requires that portable ladders be inspected before each use by a competent person for visible defects. Ladders with defects must be tagged and taken out of service until repaired or replaced.
Missing or damaged rungs, cracked or bent side rails, broken feet or slip-resistant pads, damaged locking mechanisms, deformed or weakened structural components, and evidence of significant corrosion or heat damage.
Yes. Identify each ladder with a tag or ID number and track inspections by ladder, not just by date. This helps you identify specific ladders with recurring issues.
OSHA uses the term 'competent person' — someone who can identify hazards and has the authority to take corrective action. Most workers can be trained to conduct basic ladder inspections as part of their safety training.
Stop using the ladder immediately. Descend carefully, tag the ladder as out of service, and remove it from the work area. Document the defect and report it to the safety team. Don't continue work until a safe ladder is available.
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