Fresh 48 Photography Session Form Template
Book newborn photography sessions in the first 48 hours with a form that captures hospital details, birth preferences, and contact information before the big day.
Fresh 48 sessions happen fast — photographers have a narrow window to capture the first moments of a newborn's life, and preparation is everything. A booking form that collects hospital name, room preferences, expected due date, contact details, and any specific shot requests before the baby arrives means you can focus entirely on the session when the call comes.
This template covers the parents' names and contact numbers, due date and hospital name, preferred call window, any restrictions on photography in the facility, desired session style (documentary, posed, or both), siblings or family members to include, and any health considerations for the newborn. A file upload field handles hospital permission forms if required.
Newborn photographers and birth photographers use Fresh 48 booking forms to manage the logistical complexity of on-call sessions. Send the form as part of the booking confirmation. When birth happens, you already have everything you need. Connect to your calendar system to track upcoming due dates and schedule follow-up sessions.
Ideally during the second trimester — early enough that logistics are confirmed, but not so early that contact information or hospital preferences might change.
Add a field asking clients to confirm their hospital's photography policy. Include a note that clients are responsible for obtaining any required permission from the facility.
Yes — add a payment field to collect your session fee or deposit when clients book.
Collect multiple contact numbers and specify the best way to reach parents when labor begins. Add a field for their preferred contact window so you're ready to respond.
Yes — add a statement field with your cancellation and rescheduling terms and a checkbox confirming the client has read and agreed to them.
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