Food Allergy Form Template
Collect accurate allergy information from guests, students, or clients before you serve them. Capture allergens, severity, and emergency medication details so your team is prepared.
A food allergy incident is serious — and entirely preventable when you have the right information in advance. Whether you're running a school cafeteria, catering an event, or operating a restaurant, collecting allergy details before service lets your kitchen plan ahead and your front-of-house team respond confidently if a guest has a concern.
This template covers the individual's name and contact details, known food allergens with severity rating (intolerance, allergy, or anaphylactic), whether they carry an epinephrine auto-injector, emergency contact details, and any additional dietary requirements. Multiple-select fields for the most common allergens (nuts, dairy, gluten, shellfish, eggs, soy) keep the form fast to complete.
Schools, childcare centers, event caterers, meal delivery services, and restaurants use food allergy forms before service begins. Share via email before events or as part of enrollment and booking. Connect to your kitchen management system so allergy flags appear automatically on orders. Review submissions with your team before each service.
Yes — add a severity rating for each allergen so kitchen staff know which require strict cross-contamination protocols and which are preferences.
Export allergy data to your kitchen management system or a printed prep sheet. Flag any life-threatening allergies prominently.
Yes — add a field for who is completing the form and a relationship field when the form is being completed on behalf of a child.
Request an update at least annually and whenever a guest or client's situation changes. Store the most recent submission and archive previous versions.
Train staff on your allergy response protocol. The form reduces risk — but staff awareness and kitchen procedures are the primary safeguard during service.
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