Emergency Lighting Inspection Form
Failed emergency lighting puts lives at risk. Document every fitting's test result before a real emergency proves the gap.
Emergency lighting inspections done on paper produce records that are inconsistent and difficult to present during a compliance audit. An unrecorded failed fitting becomes a safety liability the moment building power goes out during an emergency. Typeform's emergency lighting inspection template gives facilities teams a consistent, digital way to document every test result on any device.
The checklist covers fitting location, function test results, battery condition, lamp status, duration test results, and emergency exit sign compliance. Each item appears on its own, so inspectors work through the building zone by zone without losing their place. Conditional logic surfaces fault description and maintenance fields when a fitting fails its test. A failed lamp triggers fault and remedial action fields, so every non-compliance item comes with documented next steps.
Customize the form to match your building's zones, fitting types, local compliance standards, and inspection frequency. Complete it on-site from any device, share results via direct link, or submit it to your compliance portal. Completed inspections log in Google Sheets or Airtable via Zapier, so your team tracks open faults and test history across every building. Know every fitting's status before an evacuation depends on it, not after.
An emergency lighting inspection form is a structured digital checklist used by facilities teams to record the status of all emergency lighting fittings during a scheduled compliance test. It captures test results, battery condition, lamp status, fault descriptions, and required remedial actions for every fitting across a building or site. It functions as the compliance record your organization presents during fire safety audits and regulatory inspections.
Paper inspection records are hard to compare across buildings, easy to misplace before an audit, and offer no way to flag open faults to your maintenance team in real time. A digital form creates a timestamped, searchable record with every inspection, so your team pulls compliance history for any building instantly. Standardizing the checklist also ensures every inspector documents the same data points regardless of site or experience level. Use it for monthly function tests, annual duration tests, post-incident inspections, and new building commissioning checks.
A complete emergency lighting inspection covers:
- Fitting location and zone reference
- Fitting type (maintained, non-maintained, combined)
- Function test result (pass/fail)
- Duration test result (pass/fail)
- Battery condition and estimated remaining life
- Lamp and LED condition
- Emergency exit sign legibility and illumination
- Inspector name, date, and signature
Use conditional logic to trigger fault fields whenever a fitting fails, capturing the fault type, exact location, and required remedial action in the same submission. Export completed inspections to Google Sheets or Airtable via Zapier and filter by fail status to create a live open-fault list for your maintenance team. Close out each fault once remediation is complete and retain the full inspection history for your compliance records.
Most fire safety regulations require a monthly function test and an annual duration test for emergency lighting. Some jurisdictions also require a six-monthly intermediate test, particularly for larger or higher-risk buildings. Check your local fire safety legislation and building type requirements to confirm the applicable schedule for your site.
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