Days Off Request Form Template
Give employees a clear way to request time off — and give yourself a complete record.
A leave request process that relies on verbal conversations or informal emails creates confusion about approvals, balances, and coverage. This form gives employees a simple way to submit their request and gives managers a consistent record to work from.
The template captures the employee's name and department, the type of leave being requested, the start and end dates, the reason for the request, and a note about coverage arrangements if applicable. You can add a manager notification step that routes the request automatically.
Because every request goes through the same form, your HR records stay organized. You can track request history, filter by leave type or department, and spot coverage gaps before they become problems.
At minimum: vacation, sick leave, personal days, and bereavement. You may also want options for parental leave, unpaid leave, jury duty, and medical leave depending on your policies.
Use Typeform's email notifications to send the response to the manager's email automatically. You can also connect to Slack or a project management tool so the notification goes where the team already works.
You can add a note in the form instructions about advance notice requirements. For automated enforcement, you'd need to connect the form to a workflow tool that checks the dates against your policy.
The form captures requests but doesn't calculate balances on its own. Connect it to a spreadsheet to track cumulative days used, or integrate with your HR system where balances are managed.
Not natively through Typeform. For status updates, send a manual confirmation email once the request is approved or denied, or use an automated workflow that changes status in a connected tool the employee can view.
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