Accounts Payable Form
Standardize how vendors and staff submit payment requests, so your accounts payable team processes every invoice without chasing missing details.
Finance teams that receive invoice submissions by email spend time chasing missing purchase order numbers, approval references, and supporting documents. Every missing detail delays payment and strains vendor relationships. Typeform's accounts payable form gives accounts payable teams a consistent way to collect complete payment requests from the start.
The form captures vendor details, invoice number, amount, payment due date, purchase order reference, and supporting documentation in one submission. One question appears at a time, giving submitters a clear path from start to finish. Conditional logic digs deeper for invoices above your approval threshold, surfacing additional fields for documentation and approval authority. Standard invoices move straight through.
Customize the form with your vendor categories, approval thresholds, and any cost center or budget codes your process requires. Share it via a direct link sent to vendors, or embed it on your supplier portal for self-service submission. Responses land in Google Sheets or Airtable via Zapier, so every invoice arrives organized and ready to process. Your accounts payable team approves payments on time, with nothing left to chase.
An accounts payable form collects the information a finance team needs to process an invoice or payment request accurately. It gathers vendor details, invoice number, amount, payment due date, purchase order reference, and any required supporting documentation in one submission. It functions as the official intake record for every payment request your accounts payable team handles.
Missing purchase order numbers, unsigned approvals, and unsupported invoice amounts are the reason payments stall. A structured form ensures every invoice arrives with what your team needs to process it without a follow-up call. It also creates a documented record of every payment request, which matters during audits and budget reconciliations. Use it for vendor invoices, contractor payments, expense reimbursements, and recurring supplier statements.
A complete accounts payable form covers:
- Vendor name, contact details, and bank account information
- Invoice number and invoice date
- Amount due and currency
- Payment due date
- Purchase order reference number
- Cost center or budget code
- Supporting documentation (e.g., receipts, delivery confirmation)
- Authorized signatory or approval reference
Set up conditional logic to branch by invoice amount, so high-value submissions trigger additional approval fields automatically. An invoice above your threshold prompts for approver name, cost center authorization, and any supporting purchase documentation. An invoice within your standard range moves straight through to submission. Your accounts payable team receives every request organized by approval requirement, with no manual sorting required.
Typeform's File Upload feature lets vendors and staff attach invoices, receipts, and supporting documents directly in the form. Accepted file types include PDF, JPG, and PNG, with a 10MB limit per file. Documents arrive alongside each submission's payment details, so your team reviews invoice and backup in one place. File Upload is available on paid Typeform plans.
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